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When we talk of automation in business, it’s easy to get carried away with thoughts of an army of robot workers or super highways lined with driverless cars. While this level of automation may exist some way into the future, the reality of business automation in the present day is far less Hollywood.
That’s not to say it can’t bring about blockbuster results, however. When leveraged correctly, automation can transform working practices, helping to save money and improve both productivity and efficiency.
What’s more, the technology required to automate key processes is no longer only available to large corporations. An end-to-end GPS fleet tracking solution can help businesses of all sizes to automate and streamline key, and often menial or time-consuming practices, freeing up resource and potentially lower costs.
Improve efficiency and productivity
The more time your employees can spend on business-critical tasks, the greater value they can add to your company. Automating traditionally time-consuming tasks can help to boost productivity by freeing up your staff to work on what matters most – delivering quality service and generating greater revenues.
A comprehensive fleet management solution collects data on a range of events that take place within your business every single day. This data, such as site arrival/ departure time and vehicle location, can be used to automate administrative processes, like timesheet population and payroll.
This data can also be integrated with your accounts software to help reduce paperwork and potentially improve both the accuracy and speed of your billing process.
Gain a deeper insight
Your business generates more data in a day than any human could be expected to process in a reasonable amount of time. This potentially means that you are missing out on valuable insight. Your fleet data contains a wealth of information that, when harnessed correctly, could be used to improve your service or drive greater efficiency.
Automating your data analysis not only saves time but it also allows you to dig much deeper into the inner workings of your fleet. GPS fleet tracking allows you to pull complex reports in minutes, on everything from driver behaviour and vehicle location to maintenance schedules and job status – all of which can highlight inefficiencies which you may otherwise not have spotted.
With workers often out on-site, multiple jobs of different specifications taking place at different locations every single day, and a range of valuable assets to maintain, staying organised is often a challenge for fleet reliant businesses. Automation can help here too.
With a fleet management solution, you can schedule alerts based on date, time, or engine-on hours to remind you to carry out proactive, preventative maintenance. Not only does this help your business to stay organised and lower the chances of a missed service, it can also potentially reduce repair bills and help you keep your fleet in peak condition.
You can also schedule automated reports on everything from driver performance to fuel consumption, to run at regular intervals. As well as saving time, this also helps member of your team have the information and insights they need to do their jobs.
Maintaining separate databases, spreadsheets, or processes across different departments makes it difficult to gain a full picture of your organisation. This could potentially lead to invisible inefficiencies or missed opportunities, not to mention poor communication throughout your business.
Centralising your company information into a single portal can help to overcome these challenges and ensure everyone in your business has ready access to the same information.
GPS fleet tracking can help to automate this process. A comprehensive solution brings together all your vital business information and documentation (jobs forms, customer records, quotes, timesheets, invoices and more) into a single, easy-to-access portal. This not only helps to reduce blind spots in your organisation, but as the portal is accessible from mobile devices, it provides easy access to the resources the members of your team need to do their job.